Believe it or not, faxing remains a widely used method of sending and receiving documents. But it has come a long way in recent years.

Today, people are now faxing online as an easy and cheap way to send or receive a document with just a click of a button. If you’re planning to get started with online faxing, here are the top things you should know before you jump in.

Bussiness woman hand press button on panel of copy printer machine for process paperwork on laser print cartridge at the business office.
  1. Send And Receive Online Fax Anytime And Anywhere

In the past, you needed a machine to send and receive facsimile, or what we know as fax. Nowadays, you only need an internet connection and a third-party fax service like and other similar companies. Then you can send and receive virtual faxes on your computer, laptop, or even smartphone. With this, you can send and receive documents anytime, anywhere, even while you’re stuck in traffic on your way to work.

With online fax, you can send and receive documents using your email or through the website or app from your provider. Some providers even enable you to send digital fax straight from the document processing software you’re using. All your options for sending your documents through internet fax are straightforward. If you know how to send an email with an attachment, you won’t have any problem sending online fax.

2. A Secure Way To Send Important Documents

Some people may argue that if virtual fax is so like sending an email, why do you have to send a fax at all? Many industries, such as healthcare, still prefer fax when sending confidential documents. Thus, you can rely on this service if you have some important papers, contracts, and any other documents you want to send safely.

Virtual fax service providers take cyber security seriously and ensure your files are encrypted and protected. You can use online fax as a way to secure your digital files. But make sure to pick a provider that follows Health Insurance Portability and Accountability Act (HIPAA) and Gram-Leach-Biley Act (GLBA) guidelines, especially if you’re in the healthcare or finance industry.

3. It Expedites Business Process Through Electronic Signature

Another big benefit of using internet fax, especially for startups and small businesses, is expediting your business processes. This service provides an electronic signature function. If you are on the go and you receive documents, such as purchase orders that need your signature, you can enter your electronic signature to the new document and click send.

You don’t have to find a printer as long as you sign the document manually and scan the document. Just imagine how many minutes, or even hours, you’ve saved simply by using internet fax. Moreover, some providers now offer finger signatures, so this is another function that can help mobile professionals and entrepreneurs to close contracts and deals fast and seamlessly.

4. It Enables You To Send Large Files

Many people don’t know that online fax enables you to share, send, and receive large files, which you can’t normally send via email. So, if your work or business involves sharing high-resolution photos, presentations, long word documents, and promotional videos, you will surely find internet faxing to be easy and helpful.

5. It Comes With Cloud Storage

If you have experienced using actual fax before, you’ll agree that one problem with this service is lost or misplaced files. Since online fax deals with a digital file, your provider could offer a service that lets you save and store all the documents you receive using their system.

Many providers even offer cloud storage so you can access your files anytime you need them. With this feature, you won’t need to spend countless hours tracking, archiving, sorting, and organizing your online fax documents and messages.

6. Online Fax Is Still Actual Fax ButWith More Features

Virtual fax is the same as physical fax because it works like a fax machine, and you get a real fax number. So, if you’re sending a document to people that don’t have an online fax service but have a fax machine, they can still receive whatever you are sending without a problem. In the same manner, you can also receive messages sent via actual fax machines to your online fax service.

But aside from this function, online fax offers so many more features as it:

  • Enables sending documents to multiple people in one go.
  • Offers pre-formatted templates for ease in communication and faster reply time.
  • Provides blocking services so you can block spammers and stop receiving unwanted faxes.
  • Some providers also offer free service that easily converts PDF files to documents.

Bottom Line

Online fax is essential for professionals and businesses, whether big or small. This solution doesn’t only offer you the flexibility and mobility you need in a fast-paced environment, but it also offers so many features. This includes elements that could help you perform many of your business processes faster and with ease.